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Welcome! We are pleased that you have decided to apply for Recognition of Excellence 2007 (ROE 2007). Please carefully review and follow the instructions below for completing the application. We have enhanced our electronic application with new components that we hope you will find simple and convenient. Review these instructions in their entirety before beginning the application. General Instructions for Completing the Recognition of Excellence 2007 Electronic Application Form We suggest that you read these instructions first and get ready by compiling all of the information required before you actually start the application online. We strongly recommend that you compose the 10 page narrative description of the program, project or initiative in a separate word processing document that you can “cut and paste” into the electronic application when you are ready. The electronic application does not have to be completed all at once. You can save your information as you enter it and access the application later by entering your e-mail address and password. When you have completed the application, carefully review all of your information for accuracy and completeness before you click the “submit” button. Once the application is submitted, you will not be able to make changes. Finally, print a copy of the application for your files and fax the signed Signature Page to ETA immediately. The electronic application and the signed signature page must be received by ETA no later than 5:00 p.m. EST , March 31 st , 2007 for the application to be valid. Start Application Process For security purposes, you will be required to register using the ROE 2007 Registration Form before you will be given access to the ROE Sign In Form. If you have prepared beforehand as recommended, it should take you approximately (1) hour to complete this application. Everyone must complete this form to gain access to the 2007 ROE Application Form. Click the link to go to the Registration Form. Please enter all of the information required on this form. First Name: Enter your first name. Middle Initial : Enter your middle initial. (Not required.) Last Name: Enter your last name. Organization: Enter the name of the agency or organization you are representing. Application Category: Select the appropriate recognition category from the options provided. Contact Number: Enter your business telephone number. Email Address: Enter your email address. Password: Create your own password. Please remember your password since you will need it each time you access the application. Click Submit . You will now receive the ROE Sign In Form. Sign In Form: Enter your email address and password. Click “Submit” to access the online application. Application Category Page: This page identifies the application category selected and the status of your application. You are able to review the information previously provided in your registration and make edits as needed. Application Category: Click on the program category to access the application form. This is the Recognition of Excellence 2007 Application Form! This section contains identification and contact information for the applicant. Required fields are marked with an asterisk. You will not be able to continue until the required fields are completed. Recognition Category: The system provides it automatically from your previous selection. Name of Program, Project or Initiative: Type in the name used to identify this program, project or initiative. Location of Program, Project or Initiative: Type in the city and state where the program, project or initiative is headquartered or operated. Dates of Program, Project or Initiative: Using the drop-down calendar, enter the begin date in the “From” box and the end date in the “To” box. (Check today's date if the program, project or initiative is still in operation.) Applicant Status: Check one of the two (2) boxes to indicate whether you are an ETA grantee or a partner with an ETA grantee. If a partner/sub-grantee, enter the name of your ETA grantee. If an ETA grantee, enter the funding source and grant agreement number. Authorized Representative Information : This section contains identification and contact information for the person with the knowledge and authority to submit this application and represent the program, project or initiative, e.g. WIB Chair, Mayor, Program Director. Prefix: Choose appropriate prefix for the authorized representative, e.g. Dr. or Ms., from the drop-down menu. First Name: Enter the first name of the authorized representative. Middle Initial: Enter the middle initial of the authorized representative. (Not required.) Last Name: Enter the last name (surname) of the authorized representative. Title: Select job title of authorized representative from drop-down menu or select “other” and type in the appropriate title. Organization: Enter the name of the organization/agency of the authorized representative. Address: Enter the full mailing address for the authorized representative, excluding city and state. City: Type in the city for the authorized representative's mailing address. State: Select the appropriate state from the drop-down menu. Zip Code: Type in the five (5) digit zip code. Work Phone: Type in the office telephone number with extension, if appropriate, of the authorized representative. Mobile Phone: Type in the mobile or cell phone number of the authorized representative. (Not required.) FAX: Type in the fax number of the authorized representative. Email Address: Type in the email address of the authorized representative. Alternate Contact Person : The alternate contact person is someone who is knowledgeable about the application and available to answer questions and coordinate post-selection activities with the ETA National Office in the absence of the authorized representative. Prefix: Choose appropriate prefix for the alternate contact person, e.g. Dr. or Ms., from the drop-down menu box. First Name: Enter the first name of the alternate contact person. Middle Initial: Enter the middle initial of the alternate contact person. (Not required.) Last Name: Enter the last name (surname) of the alternate contact person. Address: Enter the full mailing address for the alternate contact person, excluding city and state. City: Type in the city for the alternate contact person's mailing address. State: Select the appropriate state from the drop-down menu. Zip Code: Type in the five (5) digit zip code. Work Phone: Type in the office telephone number with extension, if appropriate, of the alternate contact person. Mobile Phone: Type in the mobile or cell phone number of the alternate contact person. (Not required.) Fax: Type in the fax number of the alternate contact person. Email Address : Type in the email address of the alternate contact person. Click: “Continue to Part II” Part II. Narrative Description of Program, Project or Initiative This space is provided for the narrative documentation to support your application. It has been designed to accommodate up to 5000 words and/or 30,000 characters. This is approximately 10- 500 word double-spaced pages. You may use numbers, standard letters and characters, different font sizes and styles, but no graphics, tables, italics, stars or other symbols. We recommend that you prepare your narrative in a word processing format that can be reviewed and edited prior to pasting into the electronic document. You will have limited time and opportunities for editing the application online. Please organize your narrative according to the following evaluation areas as required in the 2005 Recognition of Excellence Application Process:
Paste your text from the previously prepared word processing document into each of the six text boxes. Please click on the “Save and Continue” bottom after completing each criterion. The system will keep track of the number of words entered. Or, you can also type the required information directly in to the text boxes. How Many Partners are you listing in this application? In the box, type in the number of collaborating partners you will be including in this application. Note that your list must equal the number you place in this box. If they do not match, you will not be allowed to continue your application. Click: “Continue to Part III” Part III. Collaborating Partners This section contains the name of each of the “collaborating partner(s),” defined as organizations or individuals that provided leadership, funding or significant support to the successful implementation and/or operation of the program, project or initiative. You are limited to listing 25 collaborating partners. Type in the identifying information for each collaborating partner: For each collaborating partner, you will need to have, at a minimum, the prefix, first and last name, job title and name of agency/organization. We strongly encourage you to include all of the contact information requested. Signatures of all collaborating partners will be required for applications submitted for vetting prior to the selection of winners. Prefix: Choose the appropriate prefix, e.g. Dr. or Ms., from the drop-down menu. First Name: Enter the first name of the collaborating partner. Middle Initial: Enter the middle initial of the collaborating partner. (Not required.) Last Name: Enter last name (surname) of the collaborating partner. Title: Select job title from drop-down menu or select “other” and type in the appropriate title. Organization: Enter the name of the organization/agency of the collaborating partner . Address: Enter the full mailing address for the collaborating partner, excluding city and state. (Not required.) City: Type in the city for the collaborating partner's mailing address. (Not required.) State: Select the appropriate state from the drop-down menu. (Not required.) Zip Code: Type in the five (5) digit zip code. (Not required.) Work Phone : Type in the office telephone number with extension, if appropriate, of the collaborating partner. (Not required.) Email Address: Type in the email address of the collaborating partner. (Not required.) Provide this information for each collaborating partner. Click: “Continue” ROE 2007 Application Summary. In this part, you will be able to edit, view and print the completed application. Edit Page: From here, you will be able to edit any information you have entered in the application by checking “Edit” for each of the individual parts. By clicking the “Edit” button, you will be taken to the appropriate part of the application where you can make changes. Submit: Now you should be ready to submit your application. By clicking the “Submit My Application” button:
Click “Submit My Application” button. Congratulations! Your application is on its way to Washington, D. C. You are now only one step away from completing your application. Click: “Continue to Part IV” Part IV. ROE 2007 Application and Signature Page This page allows you the print the signature page and the completed application. Click “ROE 2007 Signature Page.” Very Important! Print your signature page. Have the authorized representative sign this printed page. Fax this signed page to the ETA National Office at: (202) 693-3667. This fax should be sent immediately, but must be received no later than 5:00 p.m. EST , March 31 st , 2007 . Otherwise, the application will not be considered complete or entered into the review and evaluation process for Recognition of Excellence 2007. Print ROE 2007 Application: To print a copy of your entire application, you must scroll down to the “Narrative of Program, Project or Initiative” section and click on each narrative part of the application. Then, the remainder of the application, Program, Submitter, Alternate Contact Person and Collaborating Partner(s) Information, can be printed by clicking the “Click to Print” button at the end of the page. Thank you for applying for Recognition of Excellence 2007!
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